Meeting Minutes

CONNEAUT PORT AUTHORITY
CONNEAUT PORT AUTHORITY

Conneaut PORT AUTHORITY
BOARD MEETING
April 18, 2013
7:00 p.m. 929 Broad Street, Conneaut, Ohio
Meeting was called to order by Chairman Joe Raisian at 7:00 p.m.
PRESENT: Joe Raisian, Eric Nesbitt, Rev. Frank Gore, Luke Gallagher, Bruce Fleischmann, Bill Cooper, Bob Best and Harbor Master Denver Spieldenner
MINUTES:
A motion was made by Rev. Gore to approve the March 21, 2013 monthly meeting minutes; second by Bob Best, motion passed.
CORRESPONDENCE:
• The Army Corp of Engineers monthly bulletin stated the water levels are still low and not expected raise until possibly June or July but they could remain lower than normal this season.
• New price list from Kinder Morgan for stone.
• E-mail asking for standoffs on the new floating docks in the lagoon. The directors discussed and agreed they do not want standoffs on the new floating docks.
• D-Day Ohio soliciting sponsors for the D-Day Conneaut event on August 16 and 17, 2013
AUDIENCE PARTICIPATION:
• None
FINANCIAL REPORT:
• Bruce Fleischmann stated that he has been informed by Perry and Associate that the scope of the audit may be reduced.
• Rev. Gore revisited breaking out expenses for the restaurant and other buildings owned by the CPA. He would like a separate line for each of the buildings and capture capital improvements on each building.
• Joe Raisian asked the board to consider paying the line of credit down to a zero balance. Eric Nesbitt made a motion to pay the balance of $19,245.45.
• Bill Cooper made a motion to approve the March 2013 financial report; second was made by Luke Gallagher, motion carried.
• Rev. Gore made a motion to pay current bills; second by Luke Gallagher, motion carried.
MOTIONS:
Resolved #- 19-13… Eric Nesbitt made a motion to pay $19,245.45 on the line of credit to bring it to a zero balance. Second was made by Bruce Fleischmann, motion carried.
Resolved #- 20-13… Rev. Gore made a motion to approve the cost of $175 for the on line OSHA Compliant training Corse that will be completed by Denver Spieldenner, Bruce Fleischmann made a second and the motion passed.
Resolved #- 21-13…Rev. Frank Gore made a motion to accept the landscape bid of $5,682 from Maurer’s Quality Mowing; second was made by Luke Gallagher, motion carried.
Resolved #- 22-13…Eric Nesbitt made a motion to accept a bid of $5,300 from Penniman Brothers for cleaning and trash removal; second was made by Rev. Frank Gore, motion passed.
Resolved #- 23-13…Rev. Gore made a motion to accept $250 per month plus utilities from Karl Salinas for Concession space on CPA property; a second was made by Bill Cooper. Luke Gallagher chose to abstain from the vote. Motion carried.
HARBOR MASTER:
• PURCHASED A NEW DEWALT METAL CUT OFF SAW FOR MAINTENANCE
o This replaced an old saw that was not worth repairing. Cost was $199 at Home Depot. With 2 year extended warranty cost was $224.
• DREDGING
o We started dredging the lagoon marina on Monday April 1st. We are planning to run the long reach track for the month of April. Ray McVoy is the primary operator.
o We broke a hydraulic line of the backhoe. The City Water Dept. let us borrow their front end loader. The backhoe has been fixed by Bortnick Tractor.
o We have completed dredging in the Lagoon Marina.
o Launch ramps have been dredged.
o We are currently dredging in the recreational navigation channel.
o We may need to reset our marker buoys.
• RESTAURANT
o We have replaced all ceiling tile in the dining area as well as in the small office in the rear of the building.
o We installed a new emergency exit light in the dining area.
o Electrical outlets have been upgraded to ground fault circuits where necessary.
o All drains have been cleaned by Roto Rooter.
o Grease trap has been cleaned.
o Three bay sink and hand wash station have been installed.
o New flexible gas lines have been installed for deep fryers.
o New toilet installed in men’s restroom.
o Pressure washing all outside plastic chairs and tables.
o Building a half wall for waitress station per request from new tenants.
o We need to replace two outside faucets.
o Still waiting on third deep fryer.
o We installed a new light in women’s restroom.
• VENDORS LIST
o The Chairman helped with this. There is a copy in the file at 929 Broad St.
• MARINAS
o We had two broken water lines in the Lagoon Marina. They have been repaired.
o We had a leaking main water valve to Public Dock and PCM Marina. The City Water Dept. replaced the valve for us.
o Jet Ski docks have been put in place.
o We are very close to being ready for the start of the season.
• FUEL DOCK
o Water and electric have been turned on. Everything looks to be okay.
o Larry Greene has the training manual for the class A&B operator’s course.
o Eric Nesbitt took care of signing Larry Greene up for the A&B operator’s course. His help is greatly appreciated.
• FEMA
o Bill Cooper and Denver Spieldenner are still working with the representatives from FEMA to try to get some compensation for the sand blown into our channels by Hurricane Sandy. This looks promising.
• DREDGING
o Still working with the USACE to secure dredging this summer. There is an issue with the disposal site that the Corps is trying to resolve.
• TIRES
o We now have enough tires stacked that we can call for a dumpster to dispose of them. This will be funded by the Ohio EPA. As soon as we get caught up on some of our other projects that are necessary for the start of the season we will tackle this project.
• CLEANING & LANDSCAPE BIDS
o We need to finalize at the April CPA Board Meeting.
• GPS
o We need to purchase a handheld GPS unit to be used in setting buoys and plotting soundings for dredging projects. I believe $200 will cover the cost of a decent unit that can be hooked to a computer to plot locations on a map.
DOCK RENTAL REPORT:
• 190 Lagoon
• 92 Marina
LAUNCH RAMPS:
• No Report.
GRANT APPLICATION & DREDGING: Bill Cooper, Rev. Gore and Bob Best
• Bill Cooper reported that the grant from FEMA is looking positive.
• There has been no word on the federal grant.
• Frank Gore has submitted an $180,000 grant application with the CDC for the economic development of the Broad Street Ext.
MARKETING: Eric Nesbitt, Bob Best and Rev. Gore
• The marketing group will meet to research the web page and devise a plan to move forward with ideas.
ECONOMIC DEVELOPMENT & LEASES: Luke Gallagher, Bruce Fleischmann and Joe Raisian
• Luke Gallagher specified that Eric Nesbitt has wrapped up the lease for the fuel dock.
• The lease for the restaurant has been signed and plans are to open by mid-May.
• There was discussion about a “Weenie Wagon” vendor on public dock.
• Luke Gallagher and Joe Raisian attended a meeting with representatives of Squire Sanders in Cleveland, Ohio last week.
• Joe Raisian and Denver Spieldenner met with Nick Irocci of the Ashtabula County Port Authority.
• The CPA planning meeting will be announced.
SANDBAR PLANNING:
• Rev. Gore reported that he has a community service group lined up to help with the sandbar clean up and that he has not had his meeting with officials at LECI to use the prisoners for community service.
DOCK FEST:
• July 27, 2013
• A meeting date will be set to discuss final details.
OLD BUSINESS:
• Bob Best suggested that CPA should look at the on line course for OSHA compliance. After discussion a motion was made to spend $175 and have Denver Spieldenner take the on line training.
• Bob Best has located and marked underground lines in the Moses Cleveland Park.
NEW BUSINESS:
• There was discussion to remove some of the topsoil at the Moses Cleveland Park with the rented equipment before it is returned.
• Joe Raisian asked the board to give some thought to moving the sign and time capsule located in the Moses Cleveland Park closer to the flag pole.

At 8:15 p.m. Chairman Joe Raisian called for a motion to go into executive session to discuss property acquisition and bids for lawn care and trash/cleaning.

Eric Nesbitt made a motion to go into executive session, second by Bill copper.

Roll call: Joe Raisian, Luke Gallagher, Bruce Fleischmann, Bob Best, Bill Cooper, Eric Nesbitt and Rev. Frank Gore

At 9:20 p.m. Bill Cooper made a motion to come out of executive session, second was made by Eric Nesbitt

Roll call: Joe Raisian, Luke Gallagher, Bruce Fleischmann, Bob Best, Bill Cooper, Eric Nesbitt and Rev. Frank Gore

Discussion preceded a motion made by Rev Gore to accept a bid for lawn care from Maurer’s Quality mowing then the conversation turned to the cleaning and a motion was made by Eric Nesbitt to accept the cleaning/trash bid submitted by Penniman Brothers.
Dialogue turned to a request for Concession space on CPA property. Karl Salinas’ request was accepted at $250 per month. The Conneaut Port Authority will install a separate meter and monitor electrical usage.
Mr. Salinas will pay utilities. Rev. Gore made a motion to accept.

Bill Cooper made a motion to adjourn the meeting at 09:30p.m.

The next regular scheduled board meeting will be held Thursday May 16, 2013 at 7:00 p.m. at 929 Broad Street in Conneaut, Ohio.

Respectfully submitted,
Joseph Raisian, Chairman
Bruce Fleischmann, Treasurer